Personal Assistant/Secretary

Personal Assistant

Location: Jesmond, Newcastle upon Tyne

Hourly Rate: £10 per hour

Hours: Minimum 16 hours

Contract: Temp, On-Going

About the role

We are keen to recruit an experienced secretary or personal assistant for the Practice Manager and partners. With close supervision from our Practice Manager, you will play an active role in providing support to our executive team. Our Practice Manager works three days per week and requires support in the following areas;

  • Answering calls, taking messages and handling correspondence on behalf of Practice Manager
  • Organising and maintaining diaries and making appointments
  • Filing
  • Organising and servicing meetings (producing agendas and taking minutes)
  • Logging or processing bills or expenses
  • Booking rooms
  • Taking minutes
  • Dealing with post
  • Photocopying and printing
  • Meeting and greeting visitors at all levels of seniority
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
  • Carrying out background research and presenting findings
  • Organising and attending meetings and ensuring the manager is well prepared for meetings
  • Liaising with clients, suppliers and other staff.

About you

You will be a proactive team player. Excellent communication skills, a consistent confidential manner and respectful approach will be vital in forging relationships that place high value on the services we provide.

  • Exceptional written and oral communication skills
  • Excellent word processing and it skills, including knowledge of a range of software packages
  • The ability to work under pressure and to tight deadlines
  • Good organisational and time management skills
  • The ability to research, digest, analyse and present material clearly and concisely
  • Excellent interpersonal skills
  • The ability to work on your own initiative
  • Honesty and reliability
  • Attention to detail
  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
  • Discretion and an understanding of confidentiality issues.
  • Tact, discretion and diplomacy

About the Company

Manpower's respected client is a patient-focussed, forward-thinking medical practice in the popular Newcastle suburb of Jesmond.

We were formed in April 2019, and operate across two sites on throughout the North East.

The company comprises of 3 GP partners, 5 salaried GPs, an experienced nursing team including Advanced Nurse Practitioners, and knowledgeable, Reception and Admin teams. We are a training practice, use SystmOne and promote digital services, patient engagement and self-care.

We're keen to develop a wider skill mix in our teams and use our larger list size to look at how we can innovate and work differently to develop a model that works for the benefit of Patients and Staff.

Our Practice Manager works three days per week and requires their new PA to work alongside this routine.

Practice Details

  • A list of over 13,000 patients
  • Integrated System one across both sites.
  • High QoF Performance.
  • Good across all areas in last CQC.
  • Significantly better than local or national results for GP Choice feedback.
  • A lead practice trailing the 'Pharmacy Hub' that deals with medication queries and discharge medication reconciliation.
  • GP and F2 training and Medical student teaching.
  • A high quality admin team, HCAs, Practice Nurses and a practice Pharmacist.

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Job Overview

Date Posted:

Posted 3 weeks ago

Expiration Date:

17/04/2020

Location:

Newcastle Upon Tyne

Job Type:

Temporary

Salary:

£9.59 - £10.00 per annum

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